Corporate AV in Austin starts around $1,000 for a single-room sound package. Multi-room conferences and large keynotes typically run $5,000 to $15,000. Headcount, the room, the number of presenters, and whether you need video and lighting decide where you land.
Whether you're planning a sales kickoff in a downtown hotel ballroom, an all-hands at an office near the Domain, or a leadership offsite in the Hill Country, here is how corporate event AV pricing works in Austin and what moves the number.
Starting points: packaged sound systems
For one room, one stage and a few speakers, a packaged system is usually enough. Every Soundhouse ATX package includes delivery, setup, strike and pickup anywhere in our Central Texas service area.
| Package | Price | Good for |
|---|---|---|
| The PA | $1,000 | Announcements, a short program, background music |
| The DJ | $1,500 | Company parties and receptions with a DJ |
| The Songwriter | $2,000 | Acoustic performers or a small live set |
| The Works | $2,500 | A full program with speeches, music and a performer |
Past one room, a few hundred guests or a single presenter, you move into a custom quote. We scale systems up to 1,000 guests. See every package on our pricing page.
What drives corporate AV costs up
- Headcount and room size. A 150-person breakout and a 900-person general session need very different systems. Bigger rooms need more speakers, more power and often delay speakers so the back row hears what the front row hears.
- Presenters and microphones. Every wireless mic needs its own channel and someone watching it. A five-person panel costs more than one keynote speaker.
- Video. Projectors, screens or large displays, plus the switching to put slides and video where everyone can see them.
- A dedicated engineer. For any event with a run of show, you want a person at the mixing desk the whole time. It's the line item planners cut most often, and the one they regret most.
- Load-in. Freight elevators, long carries and tight load-in windows add labor. Downtown hotels and high-rise venues often have strict dock schedules.
- Dates. Rehearsals, a night-before setup or a multi-day conference add labor and rental days. Busy Austin weeks like SXSW in March and Formula 1 weekend at Circuit of the Americas in October fill crew calendars early.
What brings the price down
- One room, one stage. Simple layouts are the cheapest to run.
- Using the venue's displays. If the room already has good screens, you may only need sound and a switcher.
- Booking early. Fall and spring are peak conference seasons in Austin. Booking four to six weeks out gets you the gear and crew you want.
Three questions to ask any AV company before you sign
- Is labor included, or billed hourly on top of the rental?
- Are delivery, setup, strike and pickup included?
- Is an engineer on site for the whole event, or only at setup?
At Soundhouse ATX, all three are in the quote. We don't do self-pickup or a la carte gear drops. We deliver, run and strike everything ourselves, so the system you hear at soundcheck is the system you get at showtime. If your event is at a hotel, read our guide to hotel in-house AV vs an outside AV company before you sign the venue contract.
Where we work
We produce corporate events across Travis, Williamson, Hays and Bastrop counties: downtown Austin and the Rainey Street and Convention Center district, East Austin, South Congress, the Domain and North Austin, Round Rock, Pflugerville, Lakeway, Dripping Springs, Driftwood, San Marcos and Bastrop. Our shop is in South Austin at 2205 Woodward St.
What you get with Soundhouse ATX
- Speakers and mixers from QSC, RCF, Soundcraft and Allen & Heath
- Shure wireless handheld and lavalier microphones
- Projectors, screens and 85-inch displays
- A crew that delivers, sets up, runs and strikes the show
FAQ
How much does AV cost for a 200-person corporate event in Austin?
A single-room program for 200 people with a couple of mics and music usually fits The Works at $2,500. Add projection, a second room or a live band and it moves to a custom quote.
Do I need an AV technician on site?
For any event with a schedule, yes. Mics feed back, laptops won't connect and slides freeze. A technician fixes those in seconds instead of minutes.
How far ahead should I book corporate AV in Austin?
Four to six weeks is comfortable. Book earlier for dates near SXSW, Austin City Limits or Formula 1 weekend, when crews and hotels fill up.
Do you cover Round Rock, the Domain and Hill Country venues?
Yes. We serve Austin and the surrounding Central Texas area, including Round Rock, Pflugerville, Lakeway, Dripping Springs and San Marcos.
Planning a corporate event in Austin? Call (512) 607-9660 or request a quote and we'll send you a full-service price.